GENERAL DATA PROTECTION REGULATION (GDPR) Policy

WAS International Education Limited, a private Limited Company registered in England and Wales under company number 14858717, whose registered and main trading address is 2nd Floor College House, 17 King Edwards Road, Ruislip, London, United Kingdom, HA4 7AE.

The organisation collects and processes personal data relating to its customers for each subscribed service(s) only. The organisation is committed to being transparent about how it collects and uses that data and to meeting its data protection obligations.

All personal data that we hold about you will be processed in accordance with the Data Protection laws including the UK General Data Protection Regulation (UK GDPR), the General Data Protection Regulations 2016/679 (GDPR), Privacy & Electronic Communications (EC Directive) Regulations 2003 and Data Protection Act 2018 and any subsequent legislation.

Please take time to read this Privacy Notice. Please note, we may change this Privacy Notice from time to time to reflect how we deliver our products and services so please revisit this Privacy Notice regularly. While we will notify you of any material changes, we encourage you to review this periodically.

Your Data

What information does the organisation collect?

The organisation collects and processes a range of information about you. This includes (but is not limited to):

Your name, address and contact details, including email address and telephone number, date of birth and gender.

We can also collect;

• Your international passport data page (scanned copy only);
• Your Resume;
• Birth Certificate;
• Your National Insurance number;
• Certificates (scanned copies only);
• equal opportunities monitoring information, including information about your ethnic origin, sexual orientation, health and religion or belief;
• information about your marital status, next of kin, dependants and emergency contacts;
• Information about your nationality(ies);
• Information about any previous visa refusal, deportation, extremist views; criminal cautions, political affiliations or forced refusal;
• Payslips;
• Any other necessary for any service we render.

The organisation may collect this information in a variety of ways. For example, data may be collected from yourself, from your parent/Guardian/Responsible Adult, from professionals with whom you work or from your next of kin.

Data will be stored in a range of different places, including in your client file, in the organisation’s computer system and/or in a secured cloud application.

Reasons why WAS International Education Collects Personal Information.

We collect personal data to enable us to fulfil our legitimate business needs, such as:

• To get information that will assist in the subscribed service.
• Forward to out third party institutions like the Universities, Home Office, other organizations.
• Maintain our account and records.
• Support and manage our staff.
• Advertising and marketing.

Who has access to your data?

Your information may be shared internally, including with members of our staff for their performance of their roles.

The organisation may share your data with third parties as a requirement for the service for which the customer has paid for, or delegated us to do.

How does the organisation protect your data?

The organisation takes the security of your data seriously. The organisation has internal policies and controls in place to try to ensure that your data is not lost, accidentally destroyed, misused or disclosed, and is not accessed except by its employees in the performance of their duties.

Where the organisation engages third parties to process personal data on its behalf, they do so on the basis of written instructions, are under a duty of confidentiality and are obliged to implement appropriate technical and organisational measures to ensure the security of data.

For how long does the organisation keep data?

The organisation will hold your personal data for the duration of the subscribed service. The periods for which your data is held after the end of our service:

• Personal records: 2 years after we have completed the service.
• Marketing Purposes: 1 year after we have completed the service.

The organisation may wish to contact you after you have left us as a client for marketing purposes or to inform you of a new service line that the organisation is now providing. The organisation will ask for your consent before it keeps your data for this purpose and you are free to withdraw your consent at any time.

National Data Opt-Out

The national data opt-out gives everyone the choice to stop organisations from sharing their “confidential patient information” with other organisations where it is used for reasons such as research and planning purposes.

Confidential patient information applies to information about someone’s health or social care that can identify them. WAS International Education, in line with your wishes and the national data opt-out, are required to apply national data opt-outs to use or disclose confidential patient information for purposes other than that we were delegated to do.

We only share personal information on a “need to know” basis, observing strict protocols when doing so. Most of the data sharing is with other professionals or third party institutions.

We will always inform you if we fundamentally change the way we use your personal data.

Your rights:

As a data subject, you have a number of rights. You can:

• Request Information about whether we hold personal information about you, and if so, what that information is and why we are holding/using it.
• Request access and obtain a copy of your data on request;
• Request correction of the personal information we hold against you. Thereby requiring the organisation to change incorrect or incomplete data;
• Request erasure. Require the organisation to delete or stop processing your data, for example where the data is no longer necessary for the purposes of processing; and Object to the processing of your data where the organisation is relying on its legitimate interests as the legal ground for processing.
• Request the restriction of processing of your personal information. To suspend the processing of personal information about you, for example if you want us to establish its accuracy or the reason for processing it.
• Request transfer of your personal information in an electronic and structured form to you or to another party (commonly known as right to “data portability”). This enables you to take your data from us in an electronically usable format and to be able to transfer your data to another party in an electronically usable format.
• Withdraw consent. In those circumstances where you may have provided your consent to the collection, processing and transfer of your personal information for a specific purpose, you have the right to withdraw your consent for that specific processing at any time. Once we have received notification that you have withdrawn your consent, we will no longer process your information for the purpose or purposes you originally agreed to, unless we have a legitimate basis for doing so in law.
• Object to automated decision-making including profiling, that is not to be subject to any automated decision-making by us using your personal information or profiling of you.

If you would like to exercise any of these rights, please contact the Data Protection Officer, WAS International Education on secretary@wasinternationaleducation.com
Telephone number: +447518692456. Postal address: 2nd Floor College House, 17 King Edwards Road, Ruislip, London, United Kingdom, HA4 7AE

We may need to request specific information from you to help us confirm your identity and ensure your right to access the information (or to exercise any of your rights) This is an appropriate security measure to ensure that your personal information is not disclosed to any person who has no right to receive it.

If you believe that the organisation has not complied with your data protection rights, you can complain to the Information Commissioner.

What does this mean for me as a Client?

As a client, information collected about you could be provided to other approved organisations, where there is a legal basis to do so to achieve the service for which you have paid for.

Information is only used where allowed by law and never for insurance or marketing purposes without explicit consent. WAS International Education will always seek written permission from you before sharing personal information with anyone else, for purposes other than the paid service.

However, if you do not want your personal data to be used for planning, marketing or research, you can stop this.

What if you do not provide personal data?

You have some obligations under the contract to provide the organisation with data. This data will enable us to deliver the service you have paid for.

Your data is important to us and under no circumstances will we sell your data to a third party.

Document Name: WAS International Education Privacy Notice for Customers v1.1
Reviewed by: Wisdom Sunday
Date Created: 26 May 2023.
Reviewed: 8 January, 2026
Next Scheduled Review: 8th January 2027.